We don’t usually think of the clergy as administrators. That activity, we say, is for professions such as school principals, head nurses and shop foremen. The basic tasks of ministers are preaching and teaching the Scriptures, counseling, visiting those in need, and sharing the Gospel.
True, but even so, ministers know that administration undergirds their activity for the Lord. Every church is a body of believers who will flourish in a context of organization and order.
Churches are complex organizations. Multiple programs may be carried out in the same building; membership is voluntary; programs are carried out by volunteers; difficult members must be respected; real ministers don’t have firing rights; and in all of this a minister must have his or her hands on the tiller.
In a small church, a pastor may be closely involved with administrative details such as who will unlock the doors, clean the church, and manage the lights during worship. In larger churches, the pastor may administer such details through a staff of co-workers for the Gospel.
Where does a minister begin to give serious input into the actual functioning of a church? If the church’s annual business meeting is in June, in my opinion, the minister’s first and best opportunity to affect the organization of a church administratively begins in the spring of the year.
At this June meeting the congregation votes to fill lay positions for the new church year. To prepare for the annual meeting, a nominating committee is in place and active by the month of March, and is composed of four or more respected members plus the minister.
With the list of all church positions before them, the committee begins to consider prayerfully who should be nominated to continue their position, who nominated to another position, and what fresh talent should be incorporated into the nominations. This is a delicate but rewarding task that should deepen relationships and trust in leadership.
At the close of each nominating committee meeting, names of potential nominees should be assigned to different members of the committee. Each committee member makes contacts with the potential nominees, in order to describe the position and seek agreement to stand for possible election to that role. The minister may take one or two names to contact–persons proposed for the most significant offices. By the time of the annual meeting in June all nominations are settled, ballots prepared, and the election proceeds.
When this work is completed thoroughly ministers will be freer in the fall to preach and teach, call on new contacts, and give spiritual counsel. When it is not done thoroughly they will discover they must spend time solving administrative problems that should have been cared for by the process just outlined.
Even when freed up to serve the congregation in this way, ministers demonstrate their administrative abilities most clearly by their conduct of public worship. There’s something about a well-ordered worship service that calms the human spirit and engenders harmony, thereby enhancing the worship of God. The preparation of the sermon; choice of what to sing, selection of Scripture readings, preparation to lead in a pastoral prayer, and even the presentation of announcements and offerings — all can be executed either so as to add to or detract from the sacredness of the moment.
When administrative tasks are shared by the congregation, under skillful leadership, the church is likely to reflect the holiness of God to the community. It is not just God’s children who are holy; the enterprise as a whole through all of its programs, and its times of worship can also reflect a “holy glow.”
Under a minister’s good administration and through well-chosen committees the building is kept clean and tidy; bathrooms are always fresh and presentable; closets are free of clutter; parking lots are in good repair; the kitchen is spotless; and into this setting ushers welcome worshipers in the name of the Lord. This context gives the serious minister and his or her congregation a set-apart and holy meeting place for members and visitors.
Such a church has reason to expect fruitful ministry, growth in faith and maturity, and often an increase in numbers by a Spirit-led ingathering of souls.